Got questions about Akeo Meeting? Here are the answers.
It’s quick and easy to create your account on Akeo Meeting. Visit the website and click on ‘register now’ and you will be redirected to the ‘sign up’ page. On the ‘sign up’ page, tap on the ‘Google’ button and you will be good to go.
You can also register using your email. To do that, enter your name, email and create a new password for your account. After you confirm the new password, click on the ‘sign up’ button and a verification email will be sent to the provided email. Click on the verification link to complete the signup process.
Ta-da! You are good to create your first meeting.
It’s automatic. If you register on Akeo Meeting with your Google account, it automatically syncs your calendar and instantly displays all your meetings.
However, if you prefer using a service other than Google to create an account, you can still sync your Google calendar. To do that, go to Settings and you will see the “Connected accounts” section. Click on the ‘toggle button’ and provide your Google credentials to give access. The toggle button will turn on after the sync is complete.
Akeo Meeting helps you book meetings efficiently with a few clicks. To book a meeting, sign in your account and click on . A box will appear. Fill in the following information:
Click on to create the meeting agenda or skip this step and invite by clicking on 'invite without the agenda'. You can always update this later.
Your meeting will appear on the left side panel.
All your meetings are listed on the left side of the home page. This is where you can edit your meetings. Select the meeting you want to edit or click on the menu icon to find the ‘edit meeting’ option Update it as per your new plan. You can update the meeting title and description, location, schedule, and even add or remove attendees.
Attachments could be helpful when you need to share meeting-related documents with the attendees. You can upload formats including .doc, .xlsx, .csv, .jpeg, .pdf, and .txt with the size of not more than 5mb.
To add attachments, select the meeting and click on the attachments icon in the centre panel. Click on the box to locate the file on your device and click on ‘open’ to upload. You can also use the drag and drop function to upload. After the upload completes, the files will be listed and ready to be shared with all attendees. These files will be shared as attachments when you send agenda email or Minutes of Meeting email.
To edit the attendee list, you can either click on the ‘attendee’ icon in the meeting details or select the ‘edit meeting’ option from the meeting’s menu on the left panel.
Select the meeting from the left panel and click on the attendee icon to access the attendee list. Click on the delete icon to remove attendees and enter the email ID to add a new person. Click on the 'send agenda to new attendees' button to send the agenda. Enable the checkbox if you want to send an email to old attendees about the new members joining the meeting.
Find the meeting on the left panel and click on the menu icon. Select the ‘edit meeting’ option from the menu. Add or remove people within the attendee list and click on the 'Update and notify all' button to save changes. It will also send an automated email to old attendees about the changes, plus a meeting invite to new attendees.
Akeo Meeting allows you to add the meeting agenda so that all attendees know the purpose of the meeting and come in well prepared. To add an agenda to your meetings, follow these steps:
Effective minutes of meeting are crisp, to the point, and include all the important information discussed in a meeting. Akeo Meeting helps you to record minutes of meeting right below each agenda. To record meeting minutes, follow the steps:
Click on the delete icon appearing next to every task, decision, and agenda. It’s that simple.
Click on your default ‘time zone’ appearing near to your profile icon to access the settings. Type or select your preferred time zone from the list and click on the cross icon to save your settings automatically. All your meetings will be updated according to the new time zone.
All your booked meetings are listed on the left side panel under the tabs ‘Upcoming Meetings’ and ‘Previous Meetings.’ You can scroll up and down to find meetings under the selected tab. You can also type keywords in the search bar and all meetings, agendas, tasks, and decisions will appear matching that search term.
Taskboard is a unique feature that helps you view all the assigned tasks and manage them. The tasks are classified into three main segments:
You can easily drag and drop a task item between these segments to update its status as you progress.
Taskboard allows you to view your tasks based on their current status. You can click on the respective checkbox if you want to only view new tasks or the ones that are completed. Or a combination of any two. At any given point, at least one task type must be selected for other filters to work. You can also filter tasks based on due dates and the assigned person. It also helps you manage your team's tasks, see the progress of work post meetings, and set priorities for yourself.
You can also view the complete meeting detail by clicking on the meeting name appearing below the respective task.
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